2011 Fall Registration Letter

Date: June 1, 2011

To: All Registrars

Re: Fall 2011 Registration – Due June 23 to July 08, 2011

WYSL will be fielding Girls U9-U15 and Boys U9-U15 in the Fall 2011 season (information on the Boys & Girls 3-game November HS Mini-Season will be forthcoming.) Older HS teams can pre-register for insurance and passes for tournament play.

BOYS & GIRLS: U15’s: 11 V 11 with 22 max, 11 min

(18 max for State Cup)

U12’s - U14’s: 11 V 11 with 18 max, 11 min

(teams in D3 or lower, not playing State Cup, 22 max)

U11’s: 9 V 9 with 16 max, 9 min

(teams in D3 or lower, not playing State Cup, 18 max)

U9’s & U10’s: 8 V 8 with 14 max, 8 min

U19 (Born 8/1/92 to 7/31/93)

U18 (Born 8/1/93 to 7/31/94)

U17 (Born 8/1/94 to 7/31/95)

U16 (Born 8/1/95 to 7/31/96)

U15 (Born 8/1/96 to 7/31/97)

U14 (Born 8/1/97 to 7/31/98)

U13 (Born 8/1/98 to 7/31/99)

U12 (Born 8/1/99 to 7/31/00)

U11 (Born 8/1/00 to 7/31/01)

U10 (Born 8/1/01 to 7/31/02

U09 (Born 8/1/02 to 7/31/03)

Final groupings will be dependent upon number of teams entered and determined by the League Seeding Committee.

2 Season Team Rates 1 Season Team Rates

U9 - U11 $1,050 U9 - U11 $ 760

U12 - U14 $1,200 U12 - U14 $ 910

HS (U15-U19) $1,260 HS (U15-U19) $ 970

WYSL Registered Teams Playing out of League and in Tri-League : $ 600

Registration: June 23–July 08 (deadline), 2011

Call at least two (2) weeks in advance to schedule an appointment in the WYSL office.

IMPORTANT: Please encourage all of your players to register themselves and upload their photos. In the event that they are unable to do so, the person registering them must register as the player, creating an account for that player and inputting all of their correct player information i.e. address, phone, e-mail address, etc.

The following must be presented on or before Registration appointment:

Alphabetical listing of your club’s teams with sex/age: (i.e. Millwood Cubs, B10) At bottom, list the teams that are not returning from the Spring 2011 season, and which teams have disbanded. Please e-mail this list to me prior to your registration appointment (ldargenio@wyslsoccer.org).

Registration Fees/Fines: Team fees andany outstanding forfeit fees or fines owed by your club must be paid at this time, checks made payable to WYSL.

Club Admin page: Please supply on your club admin page the cell & work phone numbers for the following: President, Registrar/commissioner, field contact, referee coordinator, score reporter (and Rec administrator if applicable.) Print out page when completed and bring with you to appointment.

Birth Certificates: Birth certificates are to be grouped by teams in alphabetical order by player within each team, and then the team’s birth certificates placed in alphabetical order by team name.

How to update Club information: (Club officers, team pages, individual field directions) are on the WYSL website. Club President or president’s designee – (person with club administration rights) is responsible for updating club officers’ information and keeping individual field directions accurate for their club. Go to www.wyslsoccer.org. Go to “Clubs” on left- hand side of screen. In center of page find your club and go into club page. Right-hand top corner, “log in”. If it is the first time accessing this page, put email address in and leave password blank and press “first time user or forgot password” at bottom. A password will be emailed to you immediately- print it out and save it. This will be your password to access the Club Information Page where you can update all club information.

TO DO LIST:

Field Information: Update your field information on the club Field Info Section of Club page. Each club will enter and keep current its field information as “permits” in the CLUB Field Info section of the club page on the wyslsoccer.org website and Manage Field Permits.

Club Field Directions: These directions are designed for coaches and parents to be able to find fields alphabetically at www.wyslsoccer.org. Club President/designee should review the field directions on the WYSL website and revise them if you have added a new field and e-mail any changes to aolcese@wyslsoccer.org.

One full-day field is required for every six teams playing on that size field. (Preferably noon to dark for small sided and 9 to dark for full sided.) Get as much field time as you can for the WYSL to use in scheduling. Unused time can be returned to the community or other groups after the schedule is final. Field time needed for games is: U9/10 - 1:15, U11/12 - 1:30, U13/14 - 1:45, U15+: 2 hours.

All available fields and times for Sunday will need a permit. As examples, permits for all the Spring 2011 fields will be on the web site by June 1. Those permits can be used as templates or cloned for a new season. Permits must be entered as early as possible and at least 6 weeks before the start of the season. Use preliminary information if that’s all that you have and correct it as early as possible. Instructions for permits are on the website.

Special team requests: Send all team or club special schedule requests or coach coordination requests by email to the WYSL Scheduler (terrybenson@nyc.rr.com) as early as possible and preferably before the scheduling (5 weeks before the start of the season). Any request made after the preliminary schedule is sent out will not be accepted. Each request must include: Club / Team Name / Age Group / Request / and, for coach coordinations, coach name. DO NOT PUT SPECIAL REQUESTS ON THE APPLICATION/SEEDING FORM!

The league only coordinates games for a head coach of two WYSL teams. We do not coordinate for co-head coaches, trainers, assistant coaches, or club officials. Coaches may not be head coach for more than two WYSL teams playing in the league.

Co-insured Form: All insurance certificates previously requested by clubs will be automatically generated and e-mailed to the president of that club late August. If the president’s e-mail address has changed, please let the League know. It is suggested that clubs get an e-mail address that will not change over the years (i.e. PO Box). The Certificates of Insurance are good for one year. If there is a new facility, please enter the formal name of new facility on the Certificate of Insurance form.

Application/Seeding Request Form : All teams must fill out an online application/seeding request form to provide information to the WYSL Seeding Committee, listing two different contacts. The information that is submitted on the Application/Seeding Form will create the contacts on the Fall 2011 team page, which can be added to and revised by the authorized team reps. Team contacts may then access the team page by clicking upper right “team log-in” using their designated

e-mail address and password. The start date to submit online seeding forms is Friday, June 24^th. You are no longer required to print and deliver your seeding forms! Just make sure all your teams submit one online.

Passes: Passes must be turned in for all teams. asses must be alphabetized on ring by last name A-Z, coaches in the back after players)Only those with pictures no older than two (2) years old will be stickered for the new 2011-2012 soccer year. This includes coach passes, any temporary or tournament passes, and active and non-active player passes. Please remove from ring all non-active passes to be placed in “dead” drawer. Clubs will have till Fall 2013 to upload photos for all passes so that everyone will be using the same pass.

New player(s): to the League must submit a birth certificate and upload a recent photo of themselves. Parents, coaches and club registrars will also have the ability to upload photos.All photos of new players/coaches must be uploaded and those sessions will then be submitted to League.

Returning players: with pictures no older than two years will be stickered. All others must upload recent photos. There is a one-year phase-in period so by the Fall of 2013 all players and coaches will have the new pass (with the uploaded photo printed on the front of the pass.)
Returning Players Changing Teams: players moving to different teams are free agents in the fall seasons. Please keep their old team pass in a separate pile, which will be destroyed. Make sure they upload a recent photo and a new pass will be made. Only one pass should exist for a player/coach at any one time. Only retired player passes should be in the dead drawers. Dead passes should be discarded after 2 years.

New Coaches: New coaches should submit a copy of proof of licensing, if any. Only in the Fall Season is a New Coach allowed a temporary coaching pass; however, that coach is required to be licensed by the following spring season by taking the WYSL 8-hour certification (or equivalent) course and new coach Orientation course, and by returning that temporary pass to his/her registrar along with a new picture to get a permanent coaching pass (no temporary passes will be allowed in spring season.)

· Risk Management: All coaches and managers, must register on line with Risk Management, a background check, by going to www.wyslsoccer.org, click on “Risk Management” and follow instructions. Risk management registration is good for two years. The Risk Management background check will cost $10 per coach, payable by credit card.